Office Administration (with Legal and Medical Studies)

Level 5 QQI Award

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Duration

One Year

Overview

This course will equip learners with a high standard of administrative, business, legal, medical and essential IT skills for the modern office. Learners also gain a range of transversal skills such as organisational and communication skills, which are highly sought after by today’s employers. Learners are introduced to the world of legal and medical practice. Legal studies enables learners to get an overview of legal principles and procedures. Medical Terminology provides learners with the theoretical knowledge and practical skills required to pursue an administrative career in healthcare or related fields.

The course is aimed at:

  • School Leavers
  • Those who have been in the workforce before, but now need to update and develop new skills
  • Those who wish to acquire IT skills for the first time
  • Those who wish to defer a college place in order to improve their IT skills

On completion of the Level 5 course, learners have the option to progress to the Level 6 course in Administration at DFEi, where learners will acquire advanced IT skills and the knowledge and capacity to work at supervisory level.

Entry Requirements

One of the following:

  • Leaving Certificate Established/ LCVP
  • Leaving Certificate Applied
  • Relevant Level 4 QQI Award
  • Mature applicants are welcome

Course Modules

  • Information and Administration
  • Word Processing
  • Text Production
  • Payroll Manual and Computerised
  • Bookkeeping Manual and Computerised
  • Audio Transcription
  • Legal Practice and Procedures
  • Medical Terminology
  • Communications
  • Work Experience
  • ECDL
Module Information

Module Information

OFFICE ADMINISTRATION (WITH LEGAL AND MEDICAL STUDIES)
AWARD 5M1997

 

AUDIO TRANSCRIPTION 5N1549

Learn to operate an audio transcription apparatus competently and transcribe accurately documents of a business, medical, legal and/or general nature from recorded speech.  Develop the knowledge and understanding of business terminology to a professional standard.

Assessment:  Assignment and Examination

 

BOOKKEEPING MANUAL AND COMPUTERISED 5N1354

Students will acquire the skills and competence to produce and maintain accurate bookkeeping records for a range of organisations, using manual and computerised systems. On completion of this course students will be able record business transactions, post to the ledgers and produce a trial balance using both a manual and a computerised accounts package.

Assessment: One assignment and exam.

 

PAYROLL MANUAL AND COMPUTERISED 5N1546

Students will acquire the skills and competence to enable them operate and maintain accurate payroll records using manual and computerised systems, for an organisation, working under general direction and supervision.  

Assessments: Two assignments – (60%) and an exam (40%)

 

COMMUNICATIONS 5N0690  

Gain the relevant knowledge, skill and competence to communicate verbally and nonverbally in standard everyday tasks and in work-related situations, operating independently and under general direction.

Assessments: Collection of Work and a Skills Demonstrations

 

LEGAL PRACTICE AND PROCEDURES 5N1394

Learners gain knowledge on the sources and administration of law including the courts.  Areas of study include the Constitution, Tort, EU law and its impact on Irish Law.  Learners explore the impact of the law on their personal and vocational lives. Learners acquire an understanding of the legal terminology.

Assessment – two assignments – (60%) and an exam (40%)

 

MEDICAL TERMINOLOGY 5N2428

This module is ideal for anyone interested in working in a medical or administrative environment. Content covered includes a wide variety of medical terms which enables the learner to understand and use the medical language competently. Other topics include devising reports, dictation, interpersonal skills and health legislation. On completion of this module the learner will be equipped with the knowledge and confidence required for entering a career within the medical industry.

Assessment:  Assignments 40%      Skills demonstrations 60%

 

TEXT PRODUCTION 5N1422

Develop the skill and ability to produce a range of business documents i.e. letters, reports, agendas, memos, itineraries etc. formatted to a professional standard.  Achieve, with consistent practice a minimum of 35 words per minute keyboard typing speed.

Assessment:  Skills Demonstration and Examination

 

WORD PROCESSING 5N1358

Use a word processing application to learn or improve your skills while laying out a range of business/college/home documents. It includes, Document set-up, Formatting text, Proof reading, Mail merge, Tables, File management, Graphics and presentation skills.

Assessments: Assignment and 2 Exams.

 

WORK EXPERIENCE 5N1356  

Prepare for a work placement under supervision for a limited time. This comprises of a skills audit, achievement audit, rights and responsibilities, vocational area study, an evaluation of work placement and future career options. A Work Placement of 10 working days must be arranged.

Assessments: Collection of Work and a Skills Demonstration

 

ECDL

In addition to the core Microsoft applications as part of the New ECDL including Word Processing, Spreadsheets and PowerPoint, learners will also be offered the following new ECDL components

  • Image Editing
  • Web Editing
  • Computer Essentials
  • Online Essentials

Computer Essentials and Online Essentials components,  set out essentials, concepts and skills, relating to the use of devices, file creation and management, networks and data security, web browsing, effective information search, online communication and email.  Online Collaboration sets out concepts and skills relating to the set up and use of online collaborative tools, such as storage, productivity applications, calendars, social media, web meetings, learning environments and mobile technology.

 

INFORMATION AND ADMINISTRATION 5N1386

Gain the relevant expertise and skill to work in an administrative capacity in medical, legal or business organisations.  Recognise the features of a range of organisations including the functions and roles of their internal departments.  Learn how information is processed within organisations and the various systems and procedures used.  

Assessment: Assignment (30%) Skills Demonstration (30%) Examination (40%)

Certification

  • Level 5 QQI Award Office Administration (5M1997)
  • ICS Skills: New ECDL

Progression Opportunities

DFEi: Graduates may progress to the QQI Level 6 Advanced Certificate in Administration at DFEi.
Elsewhere: Graduates are eligible to apply through the CAO and/or the Higher Education Links Scheme to a range of higher certificate and degree programmes, at both Universities and Institutes of Technology.

Progression Examples

BBus in Entrepreneurship and Management (DL823)

Dún Laoghaire Institute of Art Design and Technology

Bachelor of Arts (MH101)

National University of Ireland Maynooth

BA in Human Resource Management (NC005)

National College of Ireland

BSc in Human Resource Management (DT398)

Dublin Institute of Technology

Career Paths

Graduates may seek employment in administration, customer Service, payroll/ accounts, secretarial, frontline management, and receptionist roles. These position are available in solicitor’s offices, medical practices/hospitals, financial service industry, education, tourism, call centres, insurance/banks, local authorities, offices in both the private and public sectors.

Accreditations

Petra Cuperus

2016 graduate. Now employed as administrator in a medical practice.
"I wanted to return to work as my children are now grown up.  I needed to go back and learn skills and I know that I have them now.  The course gave me a lot of confidence.…

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Petra Cuperus

2016 graduate. Now employed as administrator in a medical practice.
"I wanted to return to work as my children are now grown up.  I needed to go back and learn skills and I know that I have them now.  The course gave me a lot of confidence. I have excellent computer skills now and I know I am well able to do things. I am currently working in administration in a busy medical practice."

Course Coordinator.

Carmel Gillen

Carmel Gillen

Thank You

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